Job Purpose

To support smooth workflow and excellent communication with Trade Partners, Suppliers, and internal teams by completing day-to-day purchasing coordination and documentation, ensuring accurate purchase orders, timely confirmations, and proactive follow-through from pre-construction through settlement.

Key Responsibilities

•                     Purchase jobs by creating, issuing, and distributing purchase orders as needed for assigned New Homes and/or Renovation projects, following established standards and timelines.

•                     Ensure special order items are purchased, shipped, and arrive on time to meet construction schedules; follow up proactively to support schedule commitments.

•                     Maintain Variance Purchase Orders (VPOs) and invoices from the purchasing inbox; process field variance requests (call-ins, extras, etc.) and invoices promptly, including researching, tracking, and reporting reasons for variances.

•                     Support purchasing system and database maintenance as assigned (items/assemblies, price updates, vendor files, purchasing records).

•                     Be familiar with using Brix, Autodesk Design & Review, as well as BuilderTrend software.

•                     Maintain knowledge of construction materials and how they are used in the field.

•                     Be able to read and understand blueprints as needed to support purchasing accuracy.

•                     Coordinate with Estimating, Design, Drafting/Architecture, and Construction to ensure purchasing aligns with current plans, selections, and schedule.

•                     Maintain professional, timely communication with internal stakeholders and external partners; represent Garman’s values.

•                     Other duties may be assigned.

Accountability

•                     Accurate, complete purchase orders with clear documentation and confirmation.

•                     Trade Partner assignments/activity scheduling maintained within capacity constraints (Renovations).

•                     Special order items released and tracked to avoid job delays; lead-time risks communicated early.

•                     VPOs, invoices, and field variance requests processed promptly with documented reasons for variances.

•                     Reliable data entry and system updates that support schedule reliability and financial reporting.

Expectations

•                     Demonstrate urgency, accuracy, and strong organization in a deadline-driven environment.

•                     Communicate clearly and professionally with Trade Partners, Suppliers, and internal stakeholders.

•                     Maintain organized records and accurate system updates to support schedule reliability and financial reporting.

•                     Ask questions early; escalate risks before they impact schedule, margin, or customer experience.

•                     Continuous learning of construction materials, scopes, and internal purchasing standards.

•                     Consistently model Garman’s Mission, Vision, and Core Values in all interactions.

Authority

•                     Issue purchase orders and communicate order status within defined standards after training and within delegated limits.

•                     Coordinate directly with TPs/Suppliers for confirmations, delivery updates, and issue resolution within established workflows.

•                     Coordinate scheduling/activity assignments for Renovation Trade Partners in BuilderTrend and escalate capacity conflicts or schedule risks as needed.

•                     Escalate scope gaps, pricing disputes, schedule risks, and non-standard approvals to the Lead Purchaser and/or E&P Manager.

Relationships (Internal/External)

•                     Lead Purchaser; E&P Manager; Estimator(s).

•                     Construction (Project Managers/Superintendents), Warranty, Accounting.

•                     Design Studio, Drafting/Architecture, Operations Support.

•                     Trade Partners and suppliers.

•                     Manufacturers and distributors (as needed for lead times/availability)

Qualifications & Requirements

•                     High school diploma required; related degree preferred.

•                     1–3 years of purchasing, construction coordination, or administrative experience (residential preferred).

•                     Proficient in Microsoft Office; able to learn Brix, BuilderTrend, and Autodesk.

•                     Ability to read construction documents and understand basic residential materials.

•                     Strong organization, attention to detail, and accuracy in documentation.

•                     Clear communicator who proactively identifies and escalates risks.

•                     Demonstrates urgency, accountability, and alignment with company values.